Data protection

Privacy policy

With this privacy policy, we would like to inform you about the type, scope and purpose of the processing of personal data on our website. Personal data is all data that has a personal reference to you, e.g. name, address, e-mail address or user behavior.

The party responsible for this website is

i-mation GmbH
Rainer Prinzing, Thomas Hahn
Neckartal 250
78628 Rottweil
Germany
info@i-mation.de
https://www.i-mation.de/impressum.html

Data Protection Officer

We have appointed a data protection officer. You can reach him as follows:

IITR Datenschutz GmbH
Dr. Sebastian Kraska
Marienplatz 2
80331 Munich
email@iitr.de

Data subjects can contact our data protection officer directly at any time with any questions relating to data protection.

Webhosting

To maintain our online presence, we use an internet service provider on whose server the website is stored (hosting) and who makes our website available on the internet. The internet service provider processes contact data, content data, contract data, usage data, inventory data as well as meta and communication data on our behalf. Legal basis: The legal basis for the processing described above is our legitimate interest in the efficient and secure provision of our online offer, Art. 6 para. 1 lit. f GDPR in conjunction with Art. 28 GDPR (order processing contract).

If you only use our website for information purposes, our internet service provider only collects the personal data that the browser you use transmits to its server. This is the following data:

– IP address

– the date and time of access to our website

– Time zone difference to Greenwich Mean Time (GMT)

– Access status (HTTP status)

– the amount of data transferred

– the Internet service provider of the accessing system

– the type of browser you are using and its version

– the operating system you are using

– the website from which you may have reached our website

– the pages or sub-pages that you visit on our website.

The aforementioned data is stored as log files on the servers of our internet service provider. This is necessary in order to display the website on the device you are using and to ensure stability and security. Our legitimate interest in data processing lies in the aforementioned purposes.
Legal basis: The legal basis for this is Art. 6 para. 1 sentence 1 lit. f GDPR.
Duration: The aforementioned data for the provision of our website is stored for a period of 7 days and then deleted.
Prevention: As the processing of the aforementioned data is absolutely necessary for the provision of our website, there is no right of objection.

Cookies

Our website uses cookies. Cookies are small text files consisting of a series of numbers and letters that are stored on the device you are using. Cookies neither transmit viruses nor can they execute programs. Rather, they are primarily used to exchange information between the device you are using and our website in order to make our website more user-friendly and effective for you. A distinction must be made between temporary (transient) cookies and persistent cookies. Transient cookies include session cookies in particular. These store a so-called session ID, with which various requests from your browser can be assigned to the joint session. This allows our website to recognize your computer when you return to our website. The session cookies are deleted when you log out or close your browser. Persistent cookies are automatically deleted after a specified period, which may vary depending on the cookie. You have the option of deleting these cookies at any time in the security settings of your browser.

Cookies are used to make our website more user-friendly. Some elements of our website require that the accessing browser can be identified even after a page change. In particular, information on language settings or log-in information may be stored in these cookies.

In addition, we also use cookies on our website that enable us to analyze your visit to our website. In particular, these cookies may store information on search terms entered, the frequency of page views or the use of website functions. These cookies enable us to track how often and in what way the website and its functions are used. They therefore serve to improve the quality and user-friendliness of our website, in particular the content and functions. This enables us to continuously optimize our offer. The data collected in this way is pseudonymized by technical precautions. It is therefore not possible to assign the data to your person. The data is not stored together with other personal data relating to you.

Our legitimate interest in data processing lies in the aforementioned purposes. The legal basis for this is Art. 6 para. 1 sentence 1 lit. f GDPR.

As the cookies are stored on your computer, you as the user also have full control over the use of cookies. You have the option of using your browser’s security settings to determine whether cookies are stored at all. For example, you can choose not to accept cookies from the outset or only accept them on request, or you can specify that cookies are deleted every time you close your browser. If cookies are deactivated for our website, it may no longer be possible to use all the functions of the website to their full extent.

We use the “Real Cookie Banner” consent tool to manage the cookies and similar technologies used (tracking pixels, web beacons, etc.) and related consents. Details on how “Real Cookie Banner” works can be found at https://devowl.io/de/rcb/datenverarbeitung/.

The legal basis for the processing of personal data in this context is Art. 6 para. 1 lit. c GDPR and Art. 6 para. 1 lit. f GDPR. Our legitimate interest is the management of the cookies and similar technologies used and the related consents.

The provision of personal data is neither contractually required nor necessary for the conclusion of a contract. You are not obliged to provide the personal data. If you do not provide the personal data, we will not be able to manage your consent.

Storage period/deletion

We delete or block your personal data as soon as the purpose of storage has been achieved or no longer applies. Any further storage will only take place if we are required to do so by national or European regulations. In this case, the data will be blocked or deleted when the storage period prescribed in the respective regulations has expired, unless we need your data to fulfill a contract concluded between us or if this is necessary for the assertion, exercise or defense of legal claims.

Contact via contact form, e-mail, social media or telephone

Scope: If you use the contact form offered on our website or contact us by email, telephone or social media and provide us with personal data, this data will be automatically stored and processed by us to process your request. This data is only processed for correspondence with you. Data is transmitted via an encrypted SSL connection. Your data will not be passed on to third parties.
Purpose: We need your name so that we can address you in our reply. We need your e-mail address to be able to answer your request. We need your telephone number to be able to respond to your callback request.
Legal basis: The legal basis for the use of the data described above is Art. 6 para. 1 lit. a GDPR.
Deletion: The personal data collected by us will be deleted if it is no longer required. We review the necessity every 2 years. You can also revoke your consent to data processing at any time.
Prevention: You can prevent the storage and processing of your personal data by refraining from using the contact form.

The handling of your data in the application process

If you apply to us, we will process the personal data you provide to us during the application process. If you send the data by e-mail or via a contact form on our website, the data will be processed electronically. If an employment contract is concluded following the application procedure, we will store your data for the purpose of processing the employment relationship in compliance with the statutory provisions.
Purpose: The purpose is to process the application procedure.
Legal basis: The legal basis for processing your data for the aforementioned purpose is Art. 6 para. 1 lit. b GDPR.
Deletion: If no employment contract is concluded, your data will be deleted after the application procedure has been completed or at the latest 2 months after its completion. This does not apply if legal provisions prevent deletion or if further storage of your data is necessary for the purpose of providing evidence, for example in proceedings under the General Equal Treatment Act (AGG). The application process is deemed to have been completed when the rejection is sent to you.
Prevention: You also have the right to withdraw your application or request the deletion of your personal data at any time.

Registration

Scope: You have the option of registering on our website. This requires you to enter personal data from the input mask. This data is stored and processed by us and can be changed or deleted by you at any time. The data will not be passed on to third parties unless they are used to process the contract. We also store the IP address of the user as well as the date and time of registration in order to be able to identify any misuse. Your IP address, the date and time of registration will not be passed on to third parties.
Purpose: Registration enables the user to access specific content on our website.
Legal basis: The use is based on Art. 6 para. 1 lit. f GDPR as the legal basis.
Deletion: The personal data, as well as the IP address, date and time are stored until the purpose for this no longer applies. The data collected during registration will be deleted as soon as the associated account on our website is deleted or changed.
Prevention: You can delete your account on our website at any time or request deletion by the controller, whose contact information can be found in the legal notice of our website.

Newsletter

We send out a newsletter at regular intervals to inform our customers, business partners and interested parties about our offers and related news. You have the option of registering for our newsletter on our website and agreeing to receive the newsletter as part of the registration process. If you register for our newsletter, you must provide your e-mail address. We store the e-mail address so that we can send you the newsletter. As soon as you register for our newsletter, you will receive a confirmation e-mail to the e-mail address you provided when registering using the double opt-in procedure. This e-mail contains a link. If you click on this link, you confirm that you wish to receive the newsletter. This ensures that your e-mail address was not misused by a third party when you registered. For the same reason, we store the date and time of registration and the IP address assigned to you during registration. We do not pass on the aforementioned data to third parties.
Purpose: The processes and interests described above represent the purpose of storing the data.
Legal basis: The legal basis for processing your data is Art. 6 para. 1 lit. a GDPR.
Deletion: Your e-mail address will be deleted either if you have not clicked on the confirmation link 1 month after the confirmation e-mail was sent in the double opt-in procedure or immediately after you have unsubscribed from our newsletter.
Revocation: You can revoke your consent to receive the newsletter at any time and unsubscribe from the newsletter. We offer the following options for you to declare your revocation:

by e-mail to: newsletter@i-mation.de

Evaluation of user behavior

If you have consented to this, we will evaluate your user behavior when sending the newsletter. Our newsletters contain tracking pixels for this purpose. This allows us to recognize whether and when you have opened the newsletter and whether and which links you have clicked on in the newsletter. This enables us to statistically evaluate the success or failure of our newsletter. It also enables us to identify which articles and topics are particularly appealing to you and to tailor our content to your interests.
Purpose: The processes and interests described above are the purpose of storing the data.
Legal basis: The legal basis for processing your data is Art. 6 para. 1 lit. a GDPR.
Prevention: You can withdraw your consent to receiving the newsletter at any time using the options provided above.
Deletion: We will delete your data once you have withdrawn your consent.

Your rights as a user of our online presence under the GDPR

According to the GDPR, you are entitled to the rights listed below, which you can assert at any time with the controller named in section 1 of this data protection declaration:

Right to information: In accordance with Art. 15 GDPR, you can request confirmation as to whether and which of your personal data we process. In addition, you can request information from us free of charge about the processing purposes, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right to lodge a complaint and the origin of your data if it was not collected by us. You also have the right to obtain information as to whether your personal data has been transferred to a third country or to an international organization. If this is the case, you have the right to obtain information about the appropriate guarantees in connection with the transfer.

Right to rectification: In accordance with Art. 16 GDPR, you can request the correction of incorrect or incomplete personal data stored by us and concerning you.

Right to erasure: In accordance with Art. 17 GDPR, you have the right to request the erasure of your personal data stored by us if we do not need to process it for the following purposes:

– to fulfill a legal obligation,

-for the assertion, exercise or defense of legal claims,

– to exercise the right to freedom of expression and information or

– for reasons of public interest referred to in Art. 17 (3) (c) and (d) GDPR.

Right to restriction: In accordance with Art. 18 GDPR, you have the right to request the restriction of the processing of your personal data if

– the accuracy of the data is contested by you, for a period enabling us to verify the accuracy of the personal data,

– the processing of your data is unlawful, but you oppose the erasure of the data and request the restriction of their use instead,

– we no longer need the personal data for the purposes of the processing, but you require the data for the establishment, exercise or defense of legal claims

– you have objected to the processing of your data in accordance with Art. 21 GDPR, but it is not yet certain whether the legitimate reasons that entitle us to further processing outweigh your rights despite your objection.

Right to information: If you have asserted the right to rectification, erasure or restriction of processing against us, we are obliged to inform all recipients to whom the personal data concerning you have been disclosed of the rectification or erasure of the data or the restriction of processing requested by you, unless this proves impossible or involves a disproportionate effort. You have the right to be informed by us about these recipients.

Right to data portability: In accordance with Art. 20 GDPR, you may request that we receive the personal data concerning you that you have provided to us in a structured, commonly used and machine-readable format or request that it be transferred to another controller.

Right to lodge a complaint: In accordance with Art. 77 GDPR, you have the right to lodge a complaint with a supervisory authority. To do so, you can contact the supervisory authority of your usual place of residence, your workplace or our company headquarters.

Right of withdrawal

In accordance with Art. 7 (3) GDPR, you have the right to withdraw your consent to the processing of your data at any time. The revocation declared by you does not change the legality of the processing of your personal data up to the revocation.

Right of objection

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on a balancing of interests (Art. 6 (1) (f) GDPR). This is particularly the case if the data processing is not necessary for the performance of a contract. If you make use of your right to object, we ask you to explain the reasons. We will then no longer process your personal data unless we can prove to you that there are compelling legitimate grounds for data processing that outweigh your interests and rights.

Irrespective of the above, you have the right to object to the processing of your personal data for advertising and data analysis purposes at any time.

Please address your objection to the contact address of the controller given above.

Google Maps

We use components of “Google Maps” on our website, a service of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as: “Google”).

Google Maps is used to display geographical information visually. Google collects and processes the IP address of the visitor. This is transmitted to Google regardless of whether Google Maps is actually used or whether you are logged into your Google account. Your IP address will be assigned to your Google account if you are logged into it when you visit our website. This data is transferred to external Google servers in the USA. Google is a participant in the Privacy Shield Agreement and is certified for data processing in accordance with European standards. Google may pass on this data collected via the technical process to third parties.
Purpose: The integration of Google Maps serves to simplify visualization and navigation during a visit to our site. Google processes data for the purposes of advertising, market research, website design and the provision of needs-based advertising.
Legal basis: The legal basis for the aforementioned use of data is Art. 6 para. 1 lit. f GDPR.
Prevention: You can prevent the allocation of data by not using Google Maps on our website and logging out of your Google account before your visit. You can also deactivate JavaScript in your browser to prevent the map display. We also refer you to Google’s privacy policy at the following link http://www.google.com/intl/de_de/help/terms_maps.html

Information on the third-party provider:

Registered office within the EU: Google Dublin, Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001.

– Data protection provisions: http://www.google.com/intl/de_de/help/terms_maps.html

Google Analytics

We use “Google Analytics” on our website, a service provided by Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as: “Google”).

Among other things, Google Analytics collects data about which website you came to our website from (so-called referrers), which subpages of the website you have accessed or how often and for how long a subpage was viewed and what interactions you have made. Google Analytics sets a cookie (see the term above under the heading Cookies) and the files store data about the user’s behavior. We use the AnonymizeIP function to anonymize your IP address so that it is shortened and can no longer be associated with your visit to our website. Other information transmitted is not assigned or linked to the anonymized IP address by Google. The information generated in this way is transferred to external Google servers in the USA and stored there. Google is a participant in the Privacy Shield Agreement and is certified for data processing in accordance with European standards. Google may pass on this personal data collected via the technical process to third parties. We have concluded an order processing agreement with Google. Under this agreement, Google is authorized and obliged to evaluate the information obtained for us and to compile statistical reports for us on the type and scope of website use. These statistics enable us to constantly improve our offer, to carry out a cost-benefit analysis of our Internet marketing and to make our Internet presence more interesting and user-friendly for you as a user.
Purpose: Our aforementioned interest in the analysis of user data represents the purpose of using Google Analytics.
Legal basis: The legal basis for the aforementioned use of the data is Art. 6 para. 1 lit. f GDPR.
Deletion: The data collected and transmitted by us in this way is automatically deleted after 26 months. You can find more information on Google’s terms of use and data protection at https://www.google.de/analytics/terms/de.html.
Prevention: You can prevent the storage of cookies by downloading and installing the browser add-on provided by Google. This is available at https://tools.google.com/dlpage/gaoptout?hl=de. However, you may then no longer be able to use all the functions of our website to their full extent. Alternatively, you can prevent the storage of cookies by setting an opt-out cookie, which will prevent your data from being collected on our website in the future. To do this, please click on the following <link>. You also have the option of preventing the storage of cookies by setting this in your browser. Cookies that have already been set can be deleted by you at any time.

Information on the third-party provider:

Registered office within the EU: Google Dublin, Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001.

Terms of use: http://www.google.com/analytics/terms/de.html

Overview of data protection: http://www.google.com/intl/de/analytics/learn/privacy.html

Privacy policy: http://www.google.de/intl/de/policies/privacy

Data use by Google when you use our partners’ websites or apps:https://www.google.com/intl/de/policies/privacy/partners

Use of data for advertising purposes: http://www.google.com/policies/technologies/ads

Personalized advertising by Google: http://www.google.de/settings/ads

Security measures

We also take state-of-the-art technical and organizational security measures to comply with the provisions of data protection laws and to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or unauthorized access by third parties.

Up-to-dateness and amendment of this privacy policy

This privacy policy is currently valid and was last updated in June 2018. Due to changes in legal or regulatory requirements, it may be necessary to adapt this privacy policy.

This data protection declaration was created with the help of the data protection declaration generator of SOS Datenschutz. SOS Datenschutz is a service provided by MMR Müller Müller Rößner Rechtsanwälte Partnerschaft, based in Berlin.

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